Konica Minolta Printer FAX2900 FAX3900 User Manual

KONICA MINOLTA FAX2900/FAX3900  
User’s Guide GDI Printer Controller  
 
Contents  
5
Control Panel Operations  
6
Network Printing in a Windows Environment  
iii  
 
Contents  
iv  
 
Introduction  
1
1
Introduction  
1.1  
END USER LICENSE AGREEMENT  
PLEASE READ CAREFULLY THE LICENSE AGREEMENT BELOW  
BEFORE INSTALLING THE SOFTWARE. INSTALLING THE  
SOFTWARE INDICATES YOUR ACCEPTANCE OF THE TERMS AND  
CONDITIONS BELOW. IF YOU DO NOT AGREE WITH THEM, YOU  
SHOULD PROMPTLY RETURN THE SOFTWARE UNUSED.  
1. SOFTWARE  
“Software” means the computer program contained in the package,  
together with all codes, techniques, software tools, format, design,  
concepts, methods and ideas associated with the computer program and  
all documentation related thereto.  
2. LICENSE AGREEMENT  
This is a license agreement for sale. KONICA MINOLTA BUSINESS  
TECHNOLOGIES, INC. or its affiliate company (hereinafter collectively  
“KONICA MINOLTA”) owns, or has been licensed from other owners  
(“KONICA MINOLTA’s Licensor”), copyrights in the Software. Except as  
in this Agreement, you are not granted any rights to patents, copyrights,  
trade names, trademarks (whether registered or unregistered), or any  
other rights, franchises or licenses in respect of the Software. Title to the  
Software and any copy made from it is retained by KONICA MINOLTA or  
KONICA MINOLTA’s Licensor.  
3. LICENSE  
KONICA MINOLTA, hereby grand to you, and you agree to accept a non-  
exclusive, non-transferable and limited license and you may:  
(1) install and use the Software on a single computer.  
(2) use the Software only for your own customary business or personal  
purpose.  
(3) make a copy of the Software for backup or installation purpose only in  
support of the normal and intended use of the Software.  
1-1  
 
         
Introduction  
1
(4) transfer possession of copies of the Software to another party by  
transferring a copy of this Agreement and all other documentation along  
with at least one complete unaltered copy of the Software, provided that  
(i) you, at the same time, either transfer to such other party or destroy all  
your other copies of the Software, (ii) such transfer of possession  
terminates your license with KONICA MINOLTA, and (iii) such other party  
shall accept and be bound by these license terms with their initial use of  
the Software.  
4. RESTRICTIONS  
(1) You shall not without the written consent of KONICA MINOLTA:  
(i) use, copy, modify, merge or transfer copies of the Software except as  
provided herein, (ii) reverse assemble or reverse compile the Software  
except as permitted by law; or (iii) sublicense, rent, lease or distribute the  
Software or any copy thereof.  
(2) You shall not export or re-export the Software in any from under  
violation of export restrictions by the government of your country.  
5. LIMITED WARRANTY  
KONICA MINOLTA warrants the media on which the software is recorded  
to be free from defects in materials and workmanship under normal use.  
Warranty details and limitations for the Hardware containing the Software  
are described in the Statement of Limited Warranty which was supplied  
with the hardware. With the exception of the foregoing express warranties  
applicable to hardware and media only, the Software is not warranted and  
is provided “AS IS”.  
SUCH WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES,  
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE  
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A  
PARTICULAR PURPOSE.  
6. LIMITATION OF REMEDIES  
IN NO EVENT WILL KONICA MINOLTA BE LIABLE FOR ANY LOST  
PROFITS, LOST DATA, OR ANY OTHER INCIDENTAL OR  
CONSEQUENTIAL DAMAGES THAT RESULT FROM USE OR  
INABLITY TO USE THE SOFTWARE, EVEN IF KONICA MINOLTA,  
KONICA MINOLTA LICENSOR OR ITS AUTHORISED REMARKETERS  
HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR  
FOR ANY CLAIM BY YOU BASED ON A THIRD PARTY CLAIM.  
1-2  
 
     
Introduction  
1
7. TERMINATION  
You may terminate your license at any time by destroying the Software  
and all your copies of it or as otherwise described in these terms. KONICA  
MINOLTA may terminate your license if you fail to comply with these  
terms. Upon such termination, you agree to destroy all your copies of the  
Software.  
8. GOVERNING LAW  
This Agreement shall be governed by the laws of the country where the  
delivery is made to the original customer.  
9. GOVERNMENT END USERS  
If you are acquiring the Software on behalf of any unit or agency of the  
United States Government, the following provisions apply. Use,  
duplication or disclosure by the Government is subject to restrictions as  
set forth in the Rights in Technical Data and Computer Software clause at  
FAR 252.227-7013, subdivision (b)(3)(ii) or sub paragraph (c)(1)(ii), as  
appropriate. Further use, duplication or disclosure is subject to restrictions  
to restricted rights software as set forth in FAR 52.227-19(c)(2).  
YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT,  
UNDERSTAND IT, AND AGREE TO BE BOUND BY ITS TERMS AND  
CONDITIONS. NEITHER PARTY SHALL BE BOUND BY ANY  
STATEMENT OR REPRESENTATION NOT CONTAINED IN THIS  
AGREEMENT. NO CHANGE IN THIS AGREEMENT IS EFFECTIVE  
UNLESS WRITTEN AND SIGNED BY PROPERLY AUTHORISED  
REPRESENTATIVES OF EACH PARTY. BY INSTALLING THIS  
SOFTWARE, YOU AGREE TO ACCEPT THE TERMS OF THIS  
AGREEMENT.  
1-3  
 
     
Introduction  
1
1.2  
Getting Ready  
System Requirements  
The following operating environment is required in order to use the printer  
driver.  
G
G
G
G
G
G
PIII, 600 MHz or faster  
Windows XP (SP1 or later), Windows 2000 (SP3 or later), Windows 98  
128 MB RAM (Windows XP), 64 MB RAM (Windows 2000/98)  
USB port (Version 1.1)  
Network (only with FAX3900)  
CD-ROM drive  
1-4  
 
   
Connecting to a Computer  
2
2
Connecting to a Computer  
2.1  
USB Port Connection  
Use a Type B USB cable to connect the machine’s USB port to the USB  
port on your computer.  
2-1  
 
   
Connecting to a Computer  
2
2.2  
Connecting the Network Cable  
Insert the connectors on the network cable into the network ports.  
Note  
This connection is available only with FAX3900.  
Be sure to use a shielded Category 5 or 5E network cable. Use of  
an unshielded cable may result in radio frequency interference.  
1 Insert the connector on one end of the network cable into the network  
port as shown in the illustration.  
2 Insert the connector on the other end of the network cable into an  
available port on the network hub.  
About the LEDs  
LED1 (LINK):  
This LED lights up when the network cable is  
connected correctly. If this LED is not lit, check  
the connection again, even if the copier appears  
to be connected correctly. If this LED is not lit  
when both ends are connected correctly, the  
network cable may be damaged.  
LED2 (ACT):  
This LED blinks when data is being transferred.  
2-2  
 
   
Installing the Printer Driver  
3
3
Installing the Printer Driver  
This section describes the procedure for installing the printer driver. The  
printer driver can be installed in two ways: by using Plug and Play or by  
using the Add Printer Wizard.  
If you want to use  
this function to  
install the printer  
driver:  
Follow this procedure:  
Plug and Play  
(for USB connection) on page 3-1  
Add Printer Wizard  
(for parallel  
connection)  
3.1  
Installing the Printer Driver Using Plug and Play  
Installation using Plug and Play is not possible on Windows 95 and  
NT 4.0. Refer to the procedure for using the Add Printer Wizard.  
For a parallel connection, quit the Add Printer Wizard that started up with  
Plug and Play, and then install the printer driver by clicking the Add Printer  
icon.  
Installing the Printer Driver Using Plug and Play Under Windows XP  
1 With Windows running, insert the CD-ROM into your computer’s CD-  
ROM drive.  
2 Turn on the machine.  
3 When the machine is ready, connect it to the computer with the USB  
cable.  
The “Found New Hardware Wizard” dialog box appears.  
4 Select Install from a list or specific location [Advanced], and then  
click [Next].  
5 Select Include this location in the search: under Search for the  
best driver in these locations., and then click [Browse].  
3-1  
 
     
Installing the Printer Driver  
3
6 Browse to “Driver\(language)\WinXP” on the CD-ROM, and then click  
[OK].  
Tip  
Select the language you prefer. For example, if you prefer English,  
browse to:  
Driver\English\WinXP  
7 Click [Next].  
H
The following dialog appears, click [Continue Anyway].  
8 The “Completing Found New Hardware Wizard” dialog box appears.  
Click [Finish].  
H
9 The “Found New Hardware Wizard” dialog box appears again.  
H
Repeat steps 4 through 7.  
Note  
This completes the installation of the printer driver.  
3-2  
 
Installing the Printer Driver  
3
Installing the Printer Driver Using Plug and Play Under Windows  
2000  
1 With Windows running, insert the CD-ROM into your computer’s CD-  
ROM drive.  
2 Turn on the machine.  
3 When the machine is ready, connect it to the computer with the USB  
cable.  
The “Found New Hardware Wizard” dialog box appears.  
4 Select Search for a suitable driver for my device (recommended)  
in the “Install Hardware Device Drivers” dialog box, and then click  
[Next].  
The “Locate Driver Files” dialog box appears.  
5 Select Specify a location, and click [Next].  
6 Click [Browse...] on the next dialog box, browse to  
“Driver\(language)\Win2K” on the CD-ROM, and then click [OK].  
Tip  
Select the language you prefer. For example, if you prefer English,  
browse to:  
Driver\English\Win2K  
7 Click [OK], and follow the instructions that appear on the screen until  
the “Completing the Found New Hardware Wizard” dialog box  
appears.  
H
Click [Finish].  
8 The “Found New Hardware Wizard” dialog box appears again.  
H
Repeat steps 4 through 7.  
Note  
This completes the installation of the printer driver.  
3-3  
 
Installing the Printer Driver  
3
Installing the Printer Driver Using Plug and Play Under Windows Me/  
98  
1 With Windows running, insert the CD-ROM into your computer’s CD-  
ROM drive.  
2 Turn on the machine.  
3 When the machine is ready, connect it to the computer with the USB  
cable.  
The “Add New Hardware Wizard” dialog box appears.  
4 Click [Next], and then select Search for the best driver for your  
device (Recommended) on the next dialog box.  
H
Click [Next] again.  
5 Select [Specify a location], and then click [Browse…].  
6 Browse to “Driver\(language)\Win9X” on the CD-ROM, and then click  
[OK].  
Tip  
Select the language you prefer. For example, if you prefer English,  
browse to:  
Driver\English\Win9X  
7 Click [Next], and then follow the instructions that appear on the screen  
until you can click [Finish].  
8 The “Add New Hardware Wizard” dialog box appears again.  
H
Repeat steps 4 through 7.  
Note  
Repeat steps 4 through 7 until the installation is completely  
finished. This completes the installation of the printer driver.  
3-4  
 
Installing the Printer Driver  
3
3.2  
Installing the Printer Driver Using the Add Printer  
Wizard  
Installing the Printer Driver Using the Add Printer Wizard Under  
Windows XP  
1 With Windows running, insert the CD-ROM into the CD-ROM drive of  
your computer.  
2 Click the Windows [Start] button, and then click [Printers and Faxes].  
3 Select [Add a printer] from the [Printer Tasks] menu.  
The Add Printer Wizard starts.  
4 Click the [Next] button.  
5 Select “Local printer” (Do not check the “Automatically detect and  
install my Plug and Play printer” box.), and then click [Next] button.  
Note  
H
H
For details on specifying network settings, refer to Chap.6  
with FAX3900). Since other network settings must first be  
specified, temporarily install the printer driver under a local  
connection.  
For the network printer settings, consult with the network  
administrator.  
6 Specify the port (LPT1, 2 ect) where the printer controller is connected,  
and then click [Next] button.  
7 Click the [Have Disk] button.  
3-5  
 
 
Installing the Printer Driver  
3
8 Click the [Browse] button.  
9 Specify the printer driver directory on the CD-ROM for the  
environment being used, and then click the [OK] button.  
Note  
When instructed to specify the driver, browse to  
“Driver\English\WinXP” on the CD-ROM.  
10 Click the [Next] button.  
11 Follow the instructions that appear on your computer screen to  
complete the installation.  
12 After installation is complete, check that the icon for the installed  
printer appears in the “Printers” window.  
13 Eject the CD-ROM from your computer’s CD-ROM drive.  
This completes the installation of the printer driver.  
3-6  
 
Installing the Printer Driver  
3
Installing the Printer Driver Using the Add Printer Wizard Under  
Windows 2000  
1 With Windows running, insert the CD-ROM into the CD-ROM drive of  
your computer.  
2 Click the Windows [Start] button, point to [Settings], and then click  
[Printers].  
3 Double-click the “Add Printer” icon.  
4 Click the [Next] button.  
5 Select “Local printer”. (Do not check the “Automatically detect and  
install my Plug and Play printer” box.), and then click [Next] button.  
Note  
H
H
For details on specifying network settings, refer to Chap.6  
FAX3900). Since other network settings must first be specified,  
temporarily install the printer driver under a local connection.  
For the network printer settings, consult with the network  
administrator.  
6 Specify the port (LPT1, 2, etc.) where the printer controller is  
connected, and then click [Next] button.  
7 Click the [Have Disk] button.  
8 Click the [Browse] button.  
9 Specify the printer driver directory on the CD-ROM for the  
environment being used, and then click the [OK] button.  
Note  
When instructed to specify the driver, browse to  
“Driver\English\Win2K” on the CD-ROM.  
10 Click the [Next] button.  
11 Follow the instructions that appear on your computer screen to  
complete the installation.  
3-7  
 
Installing the Printer Driver  
3
12 After installation is completed, check that the icon for the installed  
printer appears in the “Printers” window.  
13 Eject the CD-ROM from your computer’s CD-ROM drive.  
This completes the installation of the printer driver.  
3-8  
 
Installing the Printer Driver  
3
Installing the Printer Driver Using the Add Printer Wizard Under  
Windows Me/98  
1 With Windows running, insert the CD-ROM into the CD-ROM drive of  
your computer.  
2 Click the Windows [Start] button, point to [Settings], and then click  
[Printers].  
3 Double-click the “Add Printer” icon.  
4 Click the [Next] button.  
5 Select “Local printer”, and then click [Next] button.  
Note  
H
For details on specifying network settings, refer to Chap.6  
with FAX3900). Since other network settings must first be  
specified, temporarily install the printer driver under a local  
connection.  
H
For the network printer settings, consult with the network  
administrator.  
6 Click the [Have Disk] button.  
7 Click the [Browse] button.  
8 Specify the printer driver directory on the CD-ROM for the  
environment being used, and then click the [OK] button.  
Note  
When instructed to specify the driver, browse to  
“Driver\English\Win9X” on the CD-ROM.  
9 Click the [Next] button.  
10 Click [Next] button.  
11 Specify the port (LPT1, 2, etc.) where the printer controller is  
connected, and then click [Next] button.  
12 Follow the instructions that appear on your computer screen to  
3-9  
 
Installing the Printer Driver  
3
complete the installation.  
13 After installation is completed, check that the icon for the installed  
printer appears in the “Printers” window.  
14 Eject the CD-ROM from your computer’s CD-ROM drive.  
This completes the installation of the printer driver.  
3-10  
 
Configuring Printer Driver Settings  
4
4
Configuring Printer Driver Settings  
The printer driver “Properties” dialog box appears when you display the  
printer driver properties from the Windows “Printers” window. The settings  
you make in the “Properties” dialog box are applied globally to all  
applications.  
Note  
Screen images shown in this manual may differ slightly from the actual  
ones and are subject to change without notice.  
4.1  
Displaying Printer Driver Properties for  
Configuring Global Settings  
Displaying Settings Under Windows XP  
1 Click the Windows [Start] button, and then click [Printers and Faxes].  
2 In the “Printers and Faxes” window, select the “KONICA MINOLTA  
FAX2900/3900” icon.  
3 To display the printer driver settings, select [Printing Preferences...]  
from the [File] menu.  
The following printer setup dialog box appears.  
4-1  
 
   
Configuring Printer Driver Settings  
4
Displaying Settings Under Windows 2000  
1 Click the Windows [Start] button, point to [Settings], and then click  
[Printers].  
2 Select the “KONICA MINOLTA FAX2900/3900” icon.  
3 To display the printer driver settings, select [Printing Preferences...]  
from the [File] menu.  
The following printer setup dialog box appears.  
4-2  
 
Configuring Printer Driver Settings  
4
Displaying Settings Under Windows Me/98  
1 Click the Windows [Start] button, point to [Settings], and then click  
[Printers].  
2 Select the “KONICA MINOLTA FAX2900/3900” icon.  
3 To display the printer driver settings, select [Properties] from the [File]  
menu.  
The following printer setup dialog box appears.  
4-3  
 
Configuring Printer Driver Settings  
4
4.2  
Common Operations  
This section describes settings and buttons that are common to all tabs.  
Tip  
The tabs referred to this section differ according to the computer’s  
operating system.  
4.2.1 Common Button  
OK  
Click this button to exit the “Properties” dialog box and apply all settings  
you changed.  
Cancel  
Click this button to exit the “Properties” dialog box without applying any  
changes.  
Apply  
Click this button to apply all settings you changed without exiting the  
“Properties” dialog box.  
4.2.2 Orientation  
Use this setting to specify whether your document should be printed in  
portrait (vertical) or landscape (horizontal) format.  
To specify the orientation:  
H Windows XP/2000: Select the [Layout] tab, and then select “Portrait”  
(vertical) or “Landscape” (horizontal) under orientation.  
H Windows Me/98: Select the [Paper] tab, and then select “Portrait”  
(vertical) or “Landscape” (horizontal) under orientation.  
4.2.3 Paper Source  
The Paper Source item sepcifies the tray from which paper is fed in the  
machine. The following paper sources can be selected: Auto, Tray1,  
Tray2 (optional), and Bypass Tray.  
To specify the paper source:  
H Windows XP/2000: Select the [Paper/Quality] tab, and then select the  
desired tray from the “Paper Source” list.  
H Windows Me/98: Select the [Paper] tab, and then select the desired  
tray from the “Paper Source” list.  
4-4  
 
               
Configuring Printer Driver Settings  
4
4.2.4 Media Type  
You can specify the type of media to be used for printing.  
To specify the media type:  
H Windows XP/2000: Select the [Paper/Quality] tab, and then select the  
desired media type from the “Media” list.  
H Windows Me/98: Select the [Paper] tab, select the “Media” as the  
“Document” option, and then select the desired media type from the  
“Media” list.  
Note  
The following media types can be selected: Plain paper, Thick paper,  
OHP, and Envelope.  
If “Auto” is selected under “Paper Source”, the tray containing the  
paper of the specified size is automatically selected.  
If “Tray1” or “Bypass” is selected under “Paper Source”, the paper type  
(plain paper, thick paper, OHP, envelope) can be specified.  
If the optional “Tray2” is selected, only the “Plain” paper type is  
available.  
4.2.5 Paper Size  
You can specify the size of paper you want to use for printing.  
To specify the output paper size:  
H Windows XP/2000: Click [Advanced] on the [Layout] tab, and then  
select a paper size from the Paper Sizelist.  
H Windows Me/98: Select the [Paper] tab, and then select a paper size.  
4.2.6 Copy  
Use this setting to specify the number of copies to be printed.  
To specify the number of copies:  
H Windows XP/2000: Click [Advanced] on the [Layout] tab, and then  
type or select a value in the Copy Count box.  
H Windows Me/98: Select the [Paper] tab, and then type or select a  
value in the Copiesbox.  
4.2.7 Resolution  
This function sets the print quality to suit the type of copy you are printing.  
To specify the resolution:  
H Windows XP/2000: Click [Advanced] on the [Layout] tab, and then  
4-5  
 
       
Configuring Printer Driver Settings  
4
select a resolution of either “600 x 600 dpi” or “300 x 300 dpi” from the  
“Print Quality” list.  
H Windows Me/98: Select the [Graphics] tab, and then select either “600  
x 600 dpi” or “300 x 300 dpi” from the “Resolution” list.  
Note  
“600 x 600 dpi” provides better quality, but it also takes longer to print  
at this setting than at “300 x 300 dpi”.  
4-6  
 
Control Panel Operations (PC Print Mode)  
5
5
Control Panel Operations  
(PC Print Mode)  
This section covers printer operations you can perform on the control  
panel of the machine.  
5.1  
Printer Operations  
If it is not being used in another mode, the machine will automatically  
switch to the PC print mode when data is received from a computer. You  
can also manually switch to the PC print mode from another mode by  
pressing the [Printer] key.  
information.  
5-1  
 
   
Control Panel Operations (PC Print Mode)  
5
General Guide  
1
2
3
4
5
Error  
Yes  
Fax  
@
ABC  
JKL  
DEF  
Copy  
123/ABC  
Stop  
GHI  
MNO  
No  
C
Panel Reset  
PORS  
TUV  
WXYZ  
Utility  
Sort  
Printer  
Status  
Paper  
Start  
Auto/Photo  
Zoom  
6
7
Number Name  
Description  
1
[Printer] key  
• Press while the machine is receiving print  
data (indicated by the [Printer] indicator  
blinking) to enter the PC print mode.  
• Press while the machine is in the PC print  
mode to exit the PC print mode.  
2
[Printer]  
indicator  
• Blinks while the machine is receiving print  
data.  
• Lights while there is PC print data in the  
machine memory and while the machine is  
performing a print operation.  
• Goes off when there is no print data.  
3
Display  
• “[PC PRN]” or “PC:PRN” indicates print  
data is in machine memory.  
• “*PC PRINT*” indicates the PC print mode.  
• The display also shows the paper source  
and paper size for the print job.  
4
5
6
7
[No] key  
• Press to reply “No” to the confirmation  
message that appears when a print job is  
canceled.  
[Yes] key  
[Stop] key  
• Press to reply “Yes” to the confirmation  
message that appears when a print job is  
canceled.  
• Press while the machine is in the PC print  
mode to cancel the current print job. See  
[Start]  
indicator  
• Lights in orange when the machine is in the  
PC print mode.  
5-2  
 
 
Control Panel Operations (PC Print Mode)  
5
[Printer] Indicator  
The [Printer] indicator shows the current PC printing.  
[Printer] Indicator  
Description  
Blinking  
• The machine is receiving print data, even while  
in another mode.  
• A printer error has occurred (indicated by  
“PRN Err” on the display).  
On  
• When in another mode, indicates that the  
machine memory contains PC print data.  
• In the PC print mode, indicates that the  
machine is printing PC print data. The indicator  
remains lit (without blinking) even if data is  
being received while printing is in progress.  
Off  
• No print data in the machine memory.  
Entering and Exiting the PC Print Mode  
When it is not being used in another mode, the machine will automatically  
switch to the PC print mode when data is received from a computer. You  
can also manually switch to the PC print mode from another mode by  
pressing the [Printer] key.  
The following are the rules that govern switching to or from the PC print  
mode.  
G
If the machine is in the copy mode when a print command is executed  
on a connected computer, it will switch to PC print if no operation is  
performed in the copy mode for 30 seconds. This machine will not  
receive print data unless 30 seconds pass after it has completed its  
last copy operation.  
G
G
If PC print data is received while a fax operation is being performed,  
the machine will switch to the PC print mode and print the data after  
the end of the fax mode job is reached.  
If a high-priority PC print job is received while a low-priority fax  
operation is being performed, the machine will interrupt the fax  
operation and enter the PC print mode to print the job. The fax  
operation will resume after the PC print job is complete.  
5-3  
 
   
Control Panel Operations (PC Print Mode)  
5
G
When there is print data in the  
machine memory (indicated by “[PC  
PRN]” or “PC:PRN” on the display  
and a lit “Printer” indicator),  
pressing the [Printer] key enters the  
PC print mode. The machine will  
beep, and the PC print mode will not  
be entered if there is no print data in  
the machine memory when the  
[Printer] key is pressed.  
G
G
Pressing the [Fax] or [Copy] key exits the PC print mode.  
After printing is finished, the machine automatically switches to the  
mode it was in before the print operation started.  
5-4  
 
Control Panel Operations (PC Print Mode)  
5
Canceling a Print Job  
You can cancel a print job from the control panel of the machine. You can  
cancel a print job from the control panel only while the machine is in PC  
print mode.  
1 Make sure that machine’s display  
shows “*PC PRINT* PRINTING”.  
2 Hold down the [Stop] key for five  
seconds, until the “PC JOB  
CANCEL?” confirmation message  
appears on the display.  
3 Press the [Yes] key to cancel the  
print job or the [No] key to resume  
printing.  
No  
C
Yes  
Note  
You can use steps 2 and 3 of the above procedure to cancel a print job  
while any of the following errors is displayed: PAPER EMPTY,  
INCORRECT PAPER SIZE, NO SUITABLE PAPER, PAPER SIZE  
ERROR, LOAD PAPER, PAPER JAM, COVER OPEN, TONER  
EMPTY, MEDIA TYPE ERROR.  
A print job cannot be canceled while print data is being received by the  
machine.  
5-5  
 
   
Control Panel Operations (PC Print Mode)  
5
Using the Bypass Tray  
Use the procedure described below to print onto paper that is fed  
automatically (up to 10 sheets at a time) from the bypass tray.  
1 On your computer, display the printer driver, and then specify  
“Bypass” as the Paper Source setting (page 4-4).  
2 Execute the print operation from your computer.  
3 When the message “LOAD PAPER”  
appears on the machine’s display,  
load paper onto the bypass tray.  
H
This causes the print operation  
to be performed using the paper  
from the bypass tray.  
4 Repeat step 3 as many times as necessary until printing of the  
document is complete.  
Note  
Be sure to execute the print operation from the computer first, and then  
place the paper onto the bypass tray. If there is already paper on the  
bypass tray when you execute the print operation, remove the paper,  
and then place it again onto the bypass tray.  
The bypass tray can be loaded with a maximum of 1 envelope, 5 OHP  
transparencies, or 10 sheets of plain paper or cards.  
5-6  
 
Control Panel Operations (PC Print Mode)  
5
5.2  
Printing the Configuration Page  
Detailed information on the settings can be printed so that they can be  
easily checked.  
1 Press the [Status] key on the control  
panel of the copier.  
2 Use the  
3 Press the [Yes] key.  
A list of the types of reports that can be printed appears.  
and  
keys to select “PRINTER REPORT?”.  
4 Use the  
and  
keys to select “CONFIGURATION PAGE?”.  
5 Press the [Yes] key.  
The contents of the settings are printed.  
5-7  
 
   
Control Panel Operations (PC Print Mode)  
5
5-8  
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6
Network Printing in a Windows  
Environment (Available only with FAX3900)  
This chapter provides detailed information on setting up and using a  
copier as a network printer. However, not all information provided will be  
required by all users.  
Note  
The Network Printing functions is available only with FAX3900.  
Screen images shown in this manual may differ slightly from the actual  
ones.  
6-1  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.1  
Assigning an IP Address  
From the control panel of the copier, assign an IP address to the copier.  
Note  
Always assign an IP address only after consulting your network  
administrator.  
Entering the IP Address From the Control Panel  
Use the 10-key pad on the control panel to enter the IP address.  
Example: To enter “192.168.0.10”  
Note  
If a section of the number is less than three digits, press the  
key to  
move the cursor to the beginning of the next section.  
6-2  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
Assigning an IP Address  
The IP address can be assigned using a function on the “NETWORK  
SETTING” menu. Other functions on the “NETWORK SETTING” menu  
can be used to specify the subnet mask and default gateway settings.  
1 Press the [Utility] key.  
The first Utility mode screen  
appears.  
2 Use the  
and  
keys to select  
“NETWORK SETTING?”.  
3 Press the [1] key from the 10-key  
pad to select “IP ADDRESS”.  
4 Use the  
and  
keys to select  
“SPECIFY”, and then press the  
[Yes] key.  
Note  
If “SPECIFY” is selected in this step, “AUTO” can also be selected.  
If “AUTO” is selected, the IP address, subnet mask, and default  
gateway setting are automatically assigned by the DHCP server on  
the network. This means that they do not have to be assigned  
manually, as is the case when “SPECIFY” is selected. However,  
please note the following points when using “AUTO” to assign the  
IP address.  
6-3  
 
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
Check with your network administrator to determine if there is a  
DHCP server available on the network. (If there is, a special IP  
address will be assigned by the AutoIP function. However, the  
copier will not be able to communicate with other devices on the  
network that have had ordinary IP addresses assigned to them. )  
Always select “SPECIFY” when there is no DHCP server available.  
When “AUTO” is selected to assign the IP address, the IP address  
may sometimes be changed automatically. If the IP address and  
other settings are changed, you may not be able to print to a  
specified printer on the network due to a communication failure  
caused by a change in the address. When “AUTO” is selected, we  
recommend that you set the DHCP server to assign a fixed  
address to the copier.  
5 Use the 10-key pad and the  
and  
keys to enter the IP  
address.  
Note  
If an IP address is already entered, it can be overwritten by a new  
one.  
The IP address shown in the illustration is only an example. Always  
check with your network administrator before entering an IP  
address for the printer.  
6 Press the [Yes] key to confirm the setting. “The NETWORK SETTING”  
menu appears again.  
H
Proceed to enter the subnet mask setting.  
7 While the “NETWORK SETTING”  
menu is displayed, press the [2] key  
in the 10-key pad to select  
“SUBNET MASK”.  
6-4  
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
8 Use the 10-key pad and the  
and  
keys to enter the subnet  
mask address.  
Note  
The subnet mask address shown in the illustration is only an  
example. Always check with your network administrator before  
entering a subnet mask address.  
9 Press the [Yes] key to confirm the setting. “The NETWORK SETTING”  
menu appears again.  
H
Proceed to enter the default gateway setting.  
10 While the “NETWORK SETTING”  
menu is displayed, press the [3] key  
on the 10-key pad to select  
“GATEWAY”.  
11 Use the 10-key pad and the  
and  
keys to enter the default  
gateway address.  
Note  
The default gateway address shown in the illustration is only an  
example. Always check with your network administrator before  
entering a default gateway address.  
12 Press the [Yes] key to confirm the setting.  
H
The “NETWORK SETTING” menu appears again. Finally, the  
specified IP address, network mask, and default gateway settings  
are registered on the copier itself. In order to register these  
settings, the copier must be restarted by turning it off, then on  
again.  
13 While the “NETWORK SETTING” menu is displayed, press the [No]  
key or the [Panel Reset] key to select “PLEASE RE-START POWER  
SUPPLY OFF/ON”.  
Set the power switch on the copier to “2”, then “1” to restart the copier.  
6-5  
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.2  
Selecting the Network Print Method  
Once a network card has been installed, various methods for network  
printing become available. This section describes how to select the  
appropriate network print method for the type of operating system that you  
are using.  
For Windows 98/ Windows Me  
Peer-to-Peer  
Network Setup Utility  
TCP/IP protocol  
Windows 98  
Windows Me  
Peer-to-Peer Printing  
G
G
G
Using the Peer-to-Peer utility, you can connect a copier and computer  
to the same network.  
The Peer-to-Peer utility is automatically installed when you install the  
printer driver.  
The TCP/IP protocol is used.  
6-6  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
For Windows 2000  
LPR  
IPP  
PORT9100  
TCP/IP protocol  
Windows 2000  
LPR Printing  
G
You can connect a copier and computer via the LPR print service.  
G
The LPR print service is available with a standard installation of the  
operating system.  
G
The TCP/IP protocol is used.  
IPP Printing  
G
You can connect a copier and computer via the IPP print service.  
G
The IPP print service is available with a standard installation of the  
operating system.  
G
HTTP (Hyper Text Transfer Protocol), which is part of the TCP/IP  
protocol, is used. Businesses and organizations may have a firewall  
set up to prevent unauthorized access. However, it should normally be  
possible to traverse an HTTP firewall. This allows you to print to  
network printers beyond the firewall via an IPP connection.  
Printing to Port 9100  
G
G
G
You can connect a copier and computer via the Port 9100 print  
service.  
The Port 9100 print service is available with a standard installation of  
the operating system.  
The TCP/IP protocol is used.  
6-7  
 
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
For Windows XP  
IPP  
PORT9100  
TCP/IP protocol  
Windows XP  
IPP Printing  
G
You can connect a copier and computer via the IPP print service.  
G
The IPP print service is available with a standard installation of the  
operating system.  
G
HTTP (Hyper Text Transfer Protocol), which is part of the TCP/IP  
protocol, is used. Businesses and organizations may have a firewall  
set up to prevent unauthorized access. However, it should normally be  
possible to traverse an HTTP firewall. This allows you to print to  
network printers beyond the firewall via an IPP connection.  
Printing to Port 9100  
G
G
G
You can connect a copier and computer via the Port 9100 print  
service.  
The Port 9100 print service is available with a standard installation of  
the operating system.  
The TCP/IP protocol is used.  
6-8  
 
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
For NetWare (NetWare Server/ Windows Client)  
When using NetWare, you can use a computer running Windows as a  
NetWare client to print to a copier via a NetWare server.  
NetWare server  
TCP/IP protocol or  
IPX/SPX protocol  
NetWare client PC  
(Windows computer)  
Supported Environments  
The controller supports the system environments described below.  
NetWare Version  
NetWare 4.x  
Protocol  
IPX  
Emulation  
Service Mode  
PServer/NPrinter  
PServer/NPrinter  
NDPS (lpr)  
NDS/Bindery  
NDS/Bindery  
NetWare 5.x/6  
IPX  
TCP/IP  
6-9  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.3  
Checking the Setup Procedures  
This section describes the required procedures for setting up network  
printing for the selected network print method.  
Peer-to-Peer Printing  
1 Connect the network cable. (“Connecting the Network Cable” on  
2 Specify the IP address, subnet mask, and default gateway settings for  
3 Print the configuration page and check the settings. (“Printing the  
4 Install the printer driver. The Peer-to-Peer utility is installed when you  
install the printer driver.  
H
For details on installing the printer driver, refer to “Installing the  
5 Add a network port to the computer. (“Setting Up the Network  
LPR/PORT 9100 Printing  
1 Connect the network cable. (“Connecting the Network Cable” on  
2 Specify the IP address, subnet mask, and default gateway settings for  
3 Print the configuration page and check the settings. (“Printing the  
4 Install the printer driver.  
H
For details on installing the printer driver, refer to “Installing the  
5 Add a network port to the computer. (“Setting Up the Network  
6-10  
 
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
IPP Printing  
1 Connect the network cable. (“Connecting the Network Cable” on  
2 Specify the IP address, subnet mask, and default gateway settings for  
3 Print the configuration page and check the settings. (“Printing the  
4 Install the printer driver. Add a network port during the installation of  
the printer driver.  
H
For details on installing the printer driver, refer to “Installing the  
NetWare Server/Client (except NDPS)  
1 Connect the network cable. (“Connecting the Network Cable” on  
2 Specify the settings that enable the copier to connect to the NetWare  
3 Set up the NetWare client so that it can print via the NetWare server.  
NetWare Server/Client (NDPS)  
1 Connect the network cable. (“Connecting the Network Cable” on  
2 Specify the IP address, subnet mask, and default gateway settings.  
3 Print the configuration page and check the settings. (“Printing the  
4 Specify the settings that enable the copier to connect to the NetWare  
5 Set up the NetWare client so that it can print via the NetWare server.  
6-11  
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.4  
Setting Up the Network Connections  
6.4.1 Peer-to-Peer Printing  
Windows 98/ Windows Me  
Important  
Before continuing to set up the network settings, check the following:  
Check that the computer is set up to use the TCP/IP protocol.  
Check that the copier is also set up to use the TCP/IP protocol.  
Check that the printer driver has been installed on the computer.  
(For details on installing the printer driver, refer to “Installing the Printer  
1 Click [Start], point to [Settings], and then click [Printers] to open the  
“Printers” folder.  
2 Right-click the icon for the installed printer driver.  
3 Click [Properties] to open the Properties dialog box.  
4 Click the “Details” tab, and then click [Add Port].  
5 Select Other.  
6 Select Peer2Peer from the list of port types.  
7 Click [OK].  
8 Enter the copier IP address.  
9 Click [OK].  
6-12  
 
     
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.4.2 LPR Printing  
Windows 2000  
Important  
Before continuing to set up the network settings, check the following:  
Check that the computer is set up to use the TCP/IP protocol.  
Check that the copier is also set up to use the TCP/IP protocol.  
Check that the printer driver has been installed on the computer.  
(For details on installing the printer driver, refer to “Installing the Printer  
1 Click [Start], point to [Settings], and then click [Printers] to open the  
“Printers” folder.  
2 Right-click the icon for the installed printer driver.  
3 Click [Properties] to open the Properties dialog box.  
4 Click the “Ports” tab, and then click [Add Port].  
5 In the Printer Ports dialog box, select Standard TCP/IP Port, and then  
click [New Port].  
6 When the Add Standard TCP/IP Printer Port Wizard appears, click  
[Next>].  
7 Enter the IP address for the copier into the Printer Name or IP  
Address box, and then click [Next>].  
8 Select Custom, and then click [Settings].  
9 Select LPR in the Protocol group box, enter the name of the print  
queue in the Queue Name box (for example, “print”), and then click  
[OK].  
Note  
Use half-pitch characters to enter the queue name.  
10 Click [Next>].  
6-13  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
11 Click [Finish].  
6-14  
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.4.3 Printing to Port 9100  
Windows 2000/ Windows XP  
Important  
Before continuing to set up the network settings, check the following:  
Check that the computer is set up to use the TCP/IP protocol.  
Check that the copier is also set up to use the TCP/IP protocol.  
Check that the printer driver has been installed on the computer.  
(For details on installing the printer driver, refer to “Installing the Printer  
1 When using Windows 2000, click [Start], point to [Settings], and then  
click [Printers] to open the “Printers” folder.  
When using Windows XP, click [Start], point to [Control Panel], then  
[Printers and Other Hardware] , and then click [See a list of installed  
printers and fax printers.]  
2 Right-click the icon for the installed printer driver.  
3 Click [Properties] to open the Properties dialog box.  
4 Click the “Ports” tab, and then click [Add Port].  
5 In the Printer Ports dialog box, select Standard TCP/IP Port, and then  
click [New Port].  
6 When the Add Standard TCP/IP Printer Port Wizard appears, click  
[Next>].  
7 Enter the IP address for the copier into the Printer Name or IP  
Address box, and then click [Next>].  
8 Select Custom, and then click [Settings].  
9 Select RAW as the protocol.  
10 Enter “9100” for the Port Number setting, and then click [OK].  
11 Click [Next>].  
6-15  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
12 Click [Finish].  
6.4.4 IPP Printing  
Windows 2000/ Windows XP  
Important  
Before continuing to set up the network settings, check the following:  
Check that the computer is set up to use the TCP/IP protocol.  
Check that the copier is also set up to use the TCP/IP protocol.  
Setting Up the IPP Print Connection  
Set up the IPP Print connection. In order to set up IPP printing, you must  
start by installing the printer driver. (For details on installing the printer  
1 When using Windows 2000, click [Start], point to [Settings], and then  
click [Printers] to open the “Printers” folder.  
When using Windows XP, click [Start], point to [Control Panel], then  
[Printers and Other Hardware] , and then click [See a list of installed  
printers and fax printers.]  
2 Start up the Add Printer Wizard, and then click [Next>].  
3 Select Network Printer, and then click [Next>].  
4 Select Connect to a printer on the internet or on your intranet.  
H
Example: If the copier IP address is 192.168.0.10, enter:  
6 Click [Next>]. When a confirmation message appears, click [OK].  
7 Follow the instructions that appear on the screen to complete the  
installation.  
6-16  
 
   
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6.4.5 Connecting a Copier to the NetWare Server  
Note  
For information about configuring settings for printer user privileges,  
printer alert options, and queue allocation, refer to the NetWare  
documentation.  
Setting Up the Windows Computer for the NetWare Client  
1 Click [Start], point to [Settings], click [Printer], and then double-click  
the “Add Printer” icon.  
2 For the printer port, browse the network and specify the name of the  
queue (or the name of the NDPS printer) that you created.  
3 On the printer model list, select the printer driver on the CD-ROM.  
4 Follow the instructions provided by the Wizard to complete the  
procedure.  
6-17  
 
 
Network Printing in a Windows Environment (Available only with FAX3900)  
6
6-18  
 
Troubleshooting  
7
7
Troubleshooting  
If a problem occurs during PC printing, check the following.  
7.1  
Correcting Errors  
This section describes the errors that can appear during PC printing and  
what you need to do to correct the situation.  
7.1.1 Checking Error Messages  
“PRN Err” appears in the lower right  
corner of the display when a PC print  
error occurs while the machine is in  
another mode besides the PC print  
mode. If this happens, follow the  
procedure below.  
<Copy mode>  
<Fax mode>  
<Scanner mode>  
1 Press the [Printer] key to enter the  
PC print mode.  
2 View the error message on the  
display.  
7-1  
 
     
Troubleshooting  
7
7.1.2 Main Error Messages  
The table below describes the main error messages that may appear  
during PC print mode operations.  
Error Message  
Cause  
Action  
PAPER SIZE  
ERROR  
The paper size  
Load paper of the  
correct size into the  
tray.  
specified with the  
printer driver differs  
from the size of paper  
that is loaded.  
NO SUITABLE  
PAPER  
“Auto” is selected under Tray1:  
“Paper Source” in the  
Change the paper size  
printerdriverproperties, in the Utility mode, and  
but none of the  
then load the correct  
machine’s trays contain paper into the tray.  
paper of the size  
Tray2:  
specified for printing.  
Use a paper cassette  
loaded with paper of the  
corresponding size.  
Bypass Tray:  
Change the paper that  
is loaded.  
INCORRECT  
PAPER SIZE  
Paper of the size  
specified in the printer  
driver is not loaded in  
the specified paper tray.  
PAPER EMPTY  
There is no paper in the Load paper into the tray  
specified tray, or the  
specified tray is not  
loaded in the machine.  
or load Tray2 into the  
paper feed cassette.  
MEDIA TYPE  
ERROR  
Media of the type  
specified in the printer  
driver is not loaded in  
Change the media type  
in the Utility mode, and  
then load the correct  
the specified paper tray. paper into the tray.  
Press any key, and then  
turn the machine off,  
then on again.  
MEMORY FULL  
The memory is full with  
stored data.  
Check the following chart if you have problems using the copier as a  
network printer.  
Check Item  
Possible Cause  
Solution  
1
Has the print job  
reached the copier?  
Yes  
No  
A copier error has  
occurred. (No paper,  
no toner, etc.)  
Check the copier and  
resolve any errors.  
The data has not  
See check item2.  
arrived at the copier.  
7-2  
 
 
Troubleshooting  
7
Check Item  
Possible Cause  
Solution  
2
Does the computer  
respond when a ping  
test is sent to the  
controller?  
Yes  
The port number  
setting is wrong.  
Correct the port number  
setting.  
A computer  
malfunction has  
occured.  
Restart the computer.  
The driver has not  
been installed  
correctly.  
Uninstall the driver  
software, and then  
reinstall it according to  
the instructions.  
No  
A copier malfunction  
has occured.  
Restart the copier.  
The network cable has Reconnect the cable,  
become disconnected, and then restart or  
or there is a problem  
with the hub.  
replace the hub.  
The IP address or  
Correct the IP address  
subnet mask setting is and subnet mask setting.  
wrong.  
7-3  
 
Troubleshooting  
7
7.1.3 Errors and Print Data  
What happens to your print data when an error occurs depends on the  
error type.  
“MACHINE TROUBLE” Error  
This error indicates a serious operational problem. The machine is unable  
to receive any data while this error message is on the display.  
Temporary Errors  
The machine retains current print data in memory whenever any of the  
easily correctable errors listed below occurs. As soon as the condition  
causing the error is corrected, the machine automatically resumes  
printing.  
G
G
G
G
G
G
G
PAPER JAM  
INCORRECT PAPER SIZE  
PAPER SIZE ERROR  
COVER OPEN  
NO SUITABLE PAPER  
PAPER EMPTY  
MEDIA TYPE ERROR  
Note  
You can cancel a print job stored in memory due to one of the above  
errors. See “Canceling a Print Job” on page 5-5 for more information.  
7-4  
 
     
Specifications  
8
8
Specifications  
Specifications  
Print speed  
RAM  
FAX2900  
FAX3900  
16 pages/min. (A4L, 300 dpi)  
Shared with machine.  
Interfaces  
USB Version 1.1  
USB Version 1.1,  
Ethernet 10/100Base-  
T/TX (RJ-45)  
Protocol  
None  
TCP/IP, IPX/SPX  
Printer language  
Fonts  
GDI  
Windows  
Supported  
Windows XP (SP1 or later), Windows 2000 (SP3  
Operating systems or later), Windows Me, Windows 98  
Web Browser Internet Explorer 4.0 or later  
8-1  
 
 
Specifications  
8
8-2  
 
Copyright  
1392-7702-02  
2004  
 

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